Sponsorships / Exhibitors

The Caribbean Public Health Agency (CARPHA) is pleased to invite interested organisations and businesses to its 69th Annual Health Research Conference.

The 2025 conference theme is Mental Health: The Hidden Pandemic, which affects Caribbean populations, particularly as it relates to depression, anxiety disorders, suicide, substance abuse, violence etc. The conference also aligns with the UN Sustainable Development Goals (SDG 3 – Good Health and Well-Being) global priorities. Thus, by supporting the conference, you will be affiliated as leaders in addressing this critical public health issue that affects entire populations

The Conference takes place in-person and provides a range of opportunities for networking among researchers, health professionals, industry representatives, and policymakers to encourage interdisciplinary partnerships and collaborative research efforts. The conference also provides a platform for the seamless exchange of knowledge, skills, and experiences to promote capacity building within the health research community. Another important facet of the annual conference is that it provides a platform for influencing health policy by translating research evidence into practical applications and actionable recommendations for policymakers and public health practitioners.

Historically, the conference and associated meetings/events have attracted more than 200 regional/international delegates and meeting attendees in previous in-person formats. In fact, the 2024 conference was attended by over 300 regional/international delegates.

Documents for download

Sponsorship Package

Wire Transfer Form

Due Diligence Form A

For completion by prospective private sector/organised business partners

Due Diligence Form B

For completion by non-private sector partners (e.g. research institutions, NGOs etc)

Commitment Form

Delegate Profile

The conference provides a platform for researchers, practitioners and academia to present and discuss the most recent innovations, trends, and concerns. It is a great opportunity to engage delegates from across the Caribbean and beyond. The audience will include:

Health care professionals including psychologists, psychiatrists, social workers, mental health workers, nurses
Public Health Professionals - Chief Medical Officers, National Epidemiologists, and other public health officials
Researchers
Academia and Educators

Law enforcement professionals
Legal professionals
Tourism agencies, authorities and hospitality associations
Community-based, Advocacy and Civil Society organisations

About the Conference

The Annual Health Research Conference is the largest health research conference in the English-speaking Caribbean. It is also the longest running health research Conference in the Latin America and the Caribbean (LAC) region with the first conference being held in 1957.

The Conference is an international scientific meeting at which research being conducted in the Caribbean, or which is relevant to its people, is disseminated. It is the principal forum for sharing new health research findings emanating from the Caribbean.
The Conference serves as a training ground for the Region’s budding researchers, facilitates collaboration, and provides a forum where senior and junior researchers can establish mentor-protégé relationships. It also facilitates the uptake of current and cuttingedge research evidence to enable the development of evidence-based policies, practices, and programmes

Showcase Your Commitment

From networking opportunities to strategic brand promotion, join us in building the Region's foremost public health conference.

Sponsoring and/or exhibiting at the Health Research Conference 2025 offers an opportunity to be involved with an important event to highlight public health concerns, projects, and achievements.

We invite you to take the opportunity to excite participants about your products or services during the conference.

Boost brand awareness

Promote your company/organisation to potential clients and decision makers

Network and develop collaborative partnerships and business leads, and build valuable connections with attendees, speakers, and other exhibitors

The Conference is not only a networking event but also a place to find business partners and build alliances. The conference presents an excellent opportunity for:

health and wellness organisations
health systems and health technology companies
laboratory and medical equipment manufacturers and distributors
environmental health companies
academic institutions

tourism services providers
medical tourism specialists
diagnostics, therapeutics and services
digital healthcare companies
government agencies
non-profit and non-governmental organisations

The conference will be promoted via emails, the CARPHA website, the conference website, CARPHA social media platforms, and at regional and international health meetings. The success of the event will benefit greatly from partner endorsements and leveraging the network of existing partners in our promotional and marketing efforts. CARPHA will also request support from other CARICOM regional Agencies and International Development Partners to provide visibility of the Conference via their websites and social media platforms.

Sponsorship Levels ($US)
BENEFITS	Champion/Premier level US $20,000.00	Advocates Level /Friend of Public Health US $15,000.00	Supporters Level / Public Health Pathfinder US $10,000.00
Complimentary Conference Registrations	10 attendee registrations	7 attendee registrations	5 attendee registrations
Exhibitor space	4 Exhibitors	2 Exhibitors	2 Exhibitors
Logo and Company web link	Conference website, Conference App and social media platforms	Conference website, Conference App and social media platforms	Conference website, Conference App and social media platforms
*Advertisement in the West Indian Medical Journal (WIMJ): (e-version)**	Full page	Half page	Quarter page
Networking Session Presentation (subject to approval by the Conference Organising Committee)

*The West Indian Medical Journal is a peer-reviewed scientific journal that has been in publication since 1951. The purpose of the Journal is to provide information of relevance to the Caribbean in a wide range of disciplines in or related to the health sciences, thereby facilitating communication among workers in these fields and contributing to improved healthcare.

More Sponsorship Opportunities
Friends of the Young Researcher/Student Award The awards recognise the work for the best paper presented by a Caribbean investigator who is not yet an established researcher; or awarded to the best paper presented by a student/student group.		Young Researcher - US$2,000.00 Student Award - US$500.00
Conference App Sponsorship The Conference App provides a full schedule of the event. A banner ad will be linked to your website, a video or digital material		US$5,000.00
Networking Sponsorship Sponsored Session - a 10-minute presentation to Conference attendees (presentation subject to approval by Conference Organising Committee) Acknowledgment by the Session Chair Logo on Conference website and social media platforms		US$3,000.00
Conference Coffee Breaks (5 slots available) Coffee breaks are offered in the exhibit hall. Your sponsorship will be acknowledged before the coffee break. Your company logo will appear on the conference website and app, and social media, and signage posted at coffee stations.		US$4,500.00
Conference Bags High visibility branding opportunity. All attendees will recognise your contribution to this event with your organisation’s logo printed on the conference bag.		US$5,000.00
Conference App		US$5,000.00
Photo booth Sponsorship (Co-sponsored) Provide a memorable, fun experience for the delegates and gain positive exposure! Signage or company banner at photo booth location Sponsor logo included on conference website, and social media platforms		US$1000.00
*Advertisement in the West Indian Medical Journal (WIMJ): (e-version) • Full**		Full Page $750 Half Page $375 Quarter Page $250
Advertisements. Ads will be in rotation on strategically placed monitors		US$500-$800 per ad
Award Ceremony Banner; co-branded photo booth; acknowledgement by Chair		US$9,500.00

Exhibition Opportunities

This is a opportunity to engage face-to-face with conference attendees.

Network and Connect

Network and connect with public health professionals to develop new relationships and strengthen existing ones.

Launch New Products and Services

Showcase your latest products and services to professionals in the health and allied health community.

Generate New Business

Communicate with delegates and decision makers to discuss business ideas and potential collaborations.

Increase Your Market Share

Potential to grow your market share - increase engagement with key decision makers.

Exhibitor rate:
US$2,500.00

Registration for 2 exhibitors
Opportunity to meet with delegates face to face
Opportunity to share information and promote your organisation.
Coffee break in exhibition area

Acknowledgement and Recognition

Company logo and link on Conference website; social media platforms and Conference App; conference monitor

Terms and Conditions

The Conference Planning Committee reserves the right to amend the sponsorship and exhibition packages to benefit the sponsor, exhibitor, conference and delegates.

Sponsors and Exhibitors will be selected based on their ability to meet conference requirements.

The Planning Committee reserves the right to review all display materials provided by a Sponsor or Exhibitor and/or with discretion, refuse any application

All Sponsors and Exhibitors must comply with the principles that their sponsorship must:

Comply with the CARPHA Partnering Policy
Withstand professional and public scrutiny;
Conform to professional and community standards of ethics and good taste; and
Not bring CARPHA into disrepute.

Provision of a logo is taken to be permission for CARPHA to advertise and promote the conference.

Sponsorship or exhibition space will be allocated based on: approved due diligence and on receipt of a signed Commitment Form and payment. A confirmation email will be provided.

Cancellation Policy

All cancellations must be notified to the Conference Secretariat in writing by email before the cancellation can be processed. Cancellations will not be deemed to be received until you have written confirmation from the Conference Secretariat. If you have not received acknowledgment within two (2) business days, please contact Ms. Veron Guy- Parks on 1- 868-299-0895 ext. 40206; Email: guyveron@carpha.org. If the cancellation is not received in writing, the sponsorship or exhibition space will not be cancelled, and the full amount will still be payable.

For cancellations received in writing by the Conference Secretariat on or before 18 April 2025 a service fee of 5% of total fees will apply. No refunds will be made for cancellations after 19 April 2025.
After a sponsorship or exhibition has been confirmed, a reduction in sponsorship size or withdrawal from an exhibition package will be considered a cancellation and will be governed by the above cancellation policy.
Exhibition space will be allotted in the order in which applications and payments are received. The Conference Secretariat will not discount or refund any entitlements or facilities not used.
The delivery of sponsorship and exhibition entitlements will be provided subject to the Sponsor’s/Exhibitor’s application meeting production timelines.
The Conference Planning Committee reserves the right to rearrange the floor plan and/or relocated any exhibit without notice. No discount or refund for any facilities not used or not required.
No Sponsor or Exhibitor shall assign, sublet or apportion the whole or any part of their sponsorship package or booked exhibition space except upon written consent of the Conference Secretariat.
Sponsor or Exhibitor staff participating as part of the sponsorship or exhibition package will be required to agree to the standard delegate terms and conditions.

Should, for any reason outside the control of the Conference Planning Committee, the venue or speakers change, or the event be cancelled, the Committee will endeavor to reschedule. In this instance the sponsor/exhibitor will indemnify and hold the Conference Planning Committee harmless from and against any and all costs, damages and expenses. The Conference Planning Committee does not accept responsibility for, and the sponsor/exhibitor indemnifies the Conference Planning Committee against, any costs, charges or fines incurred by the sponsor/exhibitor in the process of attending the Annual Health Research Conference 2024.

Should the conference pivot to a virtual only conference due to restrictions, some package entitlements may not apply.