Cancellation Policy
All cancellations must be notified to the Conference Secretariat in writing by email before the cancellation can be processed. Cancellations will not be deemed to be received until you have written confirmation from the Conference Secretariat. If you have not received acknowledgment within two (2) business days, please contact Ms. Veron Guy- Parks on 1- 868-299-0895 ext. 40206; Email: guyveron@carpha.org. If the cancellation is not received in writing, the sponsorship or exhibition space will not be cancelled, and the full amount will still be payable.
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For cancellations received in writing by the Conference Secretariat on or before 18 April 2025 a service fee of 5% of total fees will apply. No refunds will be made for cancellations after 19 April 2025.
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After a sponsorship or exhibition has been confirmed, a reduction in sponsorship size or withdrawal from an exhibition package will be considered a cancellation and will be governed by the above cancellation policy.
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Exhibition space will be allotted in the order in which applications and payments are received. The Conference Secretariat will not discount or refund any entitlements or facilities not used.
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The delivery of sponsorship and exhibition entitlements will be provided subject to the Sponsor’s/Exhibitor’s application meeting production timelines.
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The Conference Planning Committee reserves the right to rearrange the floor plan and/or relocated any exhibit without notice. No discount or refund for any facilities not used or not required.
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No Sponsor or Exhibitor shall assign, sublet or apportion the whole or any part of their sponsorship package or booked exhibition space except upon written consent of the Conference Secretariat.
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Sponsor or Exhibitor staff participating as part of the sponsorship or exhibition package will be required to agree to the standard delegate terms and conditions.
Should, for any reason outside the control of the Conference Planning Committee, the venue or speakers change, or the event be cancelled, the Committee will endeavor to reschedule. In this instance the sponsor/exhibitor will indemnify and hold the Conference Planning Committee harmless from and against any and all costs, damages and expenses. The Conference Planning Committee does not accept responsibility for, and the sponsor/exhibitor indemnifies the Conference Planning Committee against, any costs, charges or fines incurred by the sponsor/exhibitor in the process of attending the Annual Health Research Conference 2024.
Should the conference pivot to a virtual only conference due to restrictions, some package entitlements may not apply.